Corporate Accounts
Corporate Chauffeur Accounts in NYC + Tri-State
Consolidated billing, coordinated itineraries, and a team that supports executive assistants, travel managers, and client-facing programs.
Request a Corporate Account
Complete the form below. You'll receive confirmation within 24 business hours and vendor documentation (COI, W-9, policies) within 48 hours.
Built for Your Role
Corporate ground transportation involves multiple stakeholders. Our accounts serve all of them simultaneously.
Executive Assistants
“You’re coordinating travel for executives who expect seamless logistics—no missed pickups, no surprises, no friction.”
What You Get
- Fast booking via web, email, or phone
- Airport coordination with flight tracking & meet-and-greet
- Changes handled smoothly (late meetings, delayed flights)
- Email confirmations within 15 minutes
- Chauffeur contact sent to you + traveler 1 hour before pickup
Travel Operations
“You need control, visibility, and consolidated reporting—not hundreds of individual Uber receipts.”
What You Get
- Multi-traveler / multi-booker capability
- Centralized monthly invoicing (one invoice, not per-ride)
- Cost center and PO number fields for accounting
- Trip logs (who traveled, where, when, vehicle, cost)
- Quarterly usage reports for rate negotiations
Procurement & Legal
“You need vendor legitimacy, documentation, and consistent terms—not loose contractor arrangements.”
What You Get
- Certificate of Insurance (COI) with your company as additional insured
- W-9 form for vendor file (IRS tax reporting)
- Fully licensed operations (all vehicles/chauffeurs vetted)
- Documented policies (cancellation, wait time, flight delay, accessibility)
- Privacy policy with GDPR-aware data handling
Roadshows & Events
“You’re coordinating multi-city investor roadshows or client events—logistics can’t fail.”
What You Get
- Multi-stop itineraries (5 meetings, 3 airports, 2 days)
- Multi-vehicle moves (sedans, SUVs, Sprinters simultaneously)
- Dedicated event coordinator (single point of contact)
- Real-time day-of coordination via WhatsApp/text
- Post-event summary with complete trip log & costs
Security & VIP
“You need discretion, privacy, and clean communication protocols—no data leaks, no surprises.”
What You Get
- Discreet pickup protocols (no public name signs)
- Minimal data exposure (need-to-know basis only)
- Security lead receives chauffeur’s cell 1 hour before pickup
- Vehicle inspection accommodation (chauffeur arrives 10 min early)
- Confidentiality enforced (no social media/photo policies)
HR & People Ops
“You’re arranging transportation for candidates, new hires, and relocating employees—duty of care matters.”
What You Get
- Book for anyone with department/cost center tracking
- Flat-rate pricing (no surge during peak recruiting)
- Professional first impression (chauffeurs trained on hospitality)
- Monthly summaries separated by department
- Common uses: candidate interviews, orientation, relocation, offsites
What Your Account Includes
Here's what differentiates a True North VIP Corporate Account from booking individual rides or using rideshare apps.
Centralized Invoicing & Receipts
Monthly consolidated invoice with detailed line items for every trip. Per-ride email confirmations, monthly PDF to accounting, custom quarterly reports.
- ›Date, time, pickup/dropoff, traveler, vehicle, cost center
- ›Card on file, Net 30 invoice billing, or PO-based payment
- ›Custom reporting and department breakdowns
Dedicated Support & Account Coordination
Priority access to corporate dispatch. High-volume accounts receive a dedicated account coordinator.
- ›Priority phone line (skip general queue)
- ›Email booking to info@truenorthvip.com — confirmation within 15 min
- ›Questions answered same-day (usually within 2 hours)
Multiple Bookers + Traveler Profiles
Authorize up to 10 people to book under your account. Maintain traveler roster with saved preferences.
- ›Any authorized booker schedules for any rostered traveler
- ›Vehicle preference, silent ride, temperature, pickup instructions
- ›All trips consolidated to single monthly invoice
Airport Coordination & Flight Tracking
Automatic flight monitoring for all airport pickups. Chauffeur adjusts without you calling.
- ›Provide flight number → we track wheels-down automatically
- ›No extra charge for delays up to 90 minutes
- ›Curbside or meet-and-greet ($25 supplement) options
Meet-and-Greet Services
Inside-terminal greeting for VIP arrivals, international flights, or executives with mobility needs.
- ›Chauffeur waits at baggage claim with name/company sign
- ›Luggage assistance from carousel to vehicle
- ›$25 supplement per pickup vs standard curbside
Corporate-Ready Policies
Documented, consistent policies that procurement and travel ops can reference and link to.
Getting Started: Onboarding Process
Opening a corporate account takes 3–5 business days from request to first ride.
Submit Account Request
(Confirmed via email within 1 hour)Complete the form on this page with company info, contacts, program needs, and billing preferences.
We Confirm Details & Billing
(Within 24 business hours)Account coordinator reviews your submission, clarifies authorized bookers, traveler roster, billing cycle, and invoice requirements.
Receive Booking Instructions + Vendor Packet
(Within 48 hours of approval)Email package with booking methods, priority phone number, policy links, COI, W-9, and your account coordinator’s contact.
Start Booking
(Immediately after activation)Book via email (info@truenorthvip.com), phone (+1-347-321-9929), or web portal. Confirmation within 15 minutes.
Monthly Consolidated Invoicing
(First business day each month)All trips compiled into one invoice with line items, cost centers, and totals. Card-on-file or Net 30 payment terms.
How Corporate Teams Book
Different roles prefer different booking methods. We support all of them.
Self-Booking (Web Portal)
Best for: Travel managers, office managers
Log in, select traveler from roster, enter trip details, add cost center/PO, submit. Instant confirmation.
High-volume accounts (20+ rides/month)
Assistant Booking (Email/Phone)
Best for: Executive assistants, personal assistants
Email info@truenorthvip.com with traveler, date, time, addresses, flight info, special requests. Confirmation within 15 minutes.
EAs managing 5–15 rides/month for C-suite
Multi-Ride Itinerary
Best for: Roadshow coordinators, travel managers
Email full multi-day itinerary. We assign a coordinator who maps vehicles, timing, and contacts for the entire trip.
Investor roadshows, multi-day executive travel
Event Coordination
Best for: Event producers, conference planners
Full-service: multi-vehicle dispatch, staging, run-of-show adherence, real-time adjustments, post-event summary.
Conferences, board retreats, annual meetings
Corporate Billing Options
Flexible billing to match your accounting workflows.
Card on File
Credit card stored securely. Charged per-ride (immediate receipt) or monthly (consolidated invoice, single charge).
Best for: Small accounts (1–10 rides/month), credit card rewards tracking
Per-Ride Receipts
Each trip invoiced individually. Email receipt to booker + billing contact immediately after trip.
Best for: Departmental budgets, low-volume accounts (1–5 rides/month)
Consolidated Monthly Invoicing
All trips compiled into single invoice on 1st business day of following month. PDF with line items emailed to billing contact.
Best for: Mid-to-high volume (10+ rides/month). Net 30 for approved accounts.
Reference Fields
Add Cost Center, PO Number, Department, Project Code, and Traveler Name to each ride for internal expense allocation.
Best for: All accounts — include during booking, appears on invoice
Sample Invoice Format
| Date | Traveler | Route | Vehicle | Cost Center | Total |
|---|---|---|---|---|---|
| 6/5 | J. Smith | JFK → Midtown | Sedan | Sales | $190 |
| 6/8 | M. Jones | Office → LGA | SUV | Marketing | $125 |
| 6/12 | A. Williams | Greenwich → Midtown | Sedan | Executive | $235 |
| Monthly Total | $1,840 | ||||
Corporate Compliance & Risk Management
Everything procurement and risk teams need to approve True North VIP as a vendor.
Licensing & Compliance
All for-hire vehicles in NYC must be properly licensed. True North VIP operates in full compliance with all local and state regulations.
- Black Car Base License
- Licensed Vehicles (every vehicle)
- Vetted Chauffeurs (background-checked)
Commercial Insurance
Fleet carries commercial liability insurance meeting/exceeding regulatory requirements.
- $100K per person / $300K per accident (1-8 PAX)
- $1.5M coverage (9+ PAX vehicles)
- COI available within 48 hours of request
- Your company as additional insured (if required)
Chauffeur Vetting & Training
- Background check (criminal history review)
- Clean driving record (no major violations)
- Professional appearance (suit/business attire)
- Customer service & hospitality training
- Confidentiality protocols enforced
- Device etiquette (no personal phone while driving)
Data Privacy & Security
Passenger data never shared with third parties. Secure payment via Stripe (PCI-DSS compliant).
- No third-party data sharing
- No trip tracking beyond coordination
- Encryption in transit and at rest
Vendor Documentation Available on Request
Certificate of Insurance (COI)
Liability coverage, policy numbers, additional insured
W-9 Form
IRS tax reporting (1099 compliance)
Business License Info
Base license number, entity details
Policy Documents
Cancellation, wait time, flight delay, accessibility
Request vendor documentation during account setup or email info@truenorthvip.com. Full packet provided within 48 business hours.
Where We Serve Corporate Accounts
NYC-anchored with comprehensive tri-state coverage and regional coordination.
NYC & Boroughs
Manhattan (all neighborhoods), Brooklyn, Queens, Bronx, Staten Island
Tri-State
Westchester, CT (Greenwich, Stamford, Fairfield County), NJ (Bergen, Hudson, Essex), Long Island
Airports
JFK, LaGuardia, Newark (EWR), Teterboro (TEB), Westchester (HPN), Philadelphia (PHL)
Regional coordination: Philadelphia (93 mi, 2 hrs), Boston, and Washington DC available. For executives traveling beyond our direct coverage, we coordinate with trusted partner networks in 100+ cities.
Frequently Asked Questions
Common questions from procurement teams, executive assistants, and travel managers.
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Last updated: February 2026